This brochure includes all the information you need to have a fun, relaxing time with family and friends. Please read it before attending.
Live Auction List
See what items and services are available in the auction by viewing the Mexican Fiesta Live Auction List (PDF).
Registration and Your Bidding Number
When you arrive at the auction, you’ll stop at the Registration Table where your household will be assigned a bidding number. Everyone in your household will use this bidding number whenever you buy an item from the Mexican Market, secure your seat at a Cedars Event, bid on Silent Auction Services Items, Live Auction Items, or simply donate via the Paddle Call.
Bring a new or gently used item to Cedars any time after 10 a.m. on Saturday or when you arrive for the auction. A volunteer will be on site to help you fill out your “Buy It Now” donor form, including a price at which you believe someone will love to purchase it. (Usually, that means a great value!)
In some cases, you might have multiple items of the same type. In that case, we will have one donor form with many spaces so that more than one person can insert a bid number to purchase one of the items.
When you want to buy an item at the market, simply write your bid number on the “Buy It Now” sheet and take the white copy with you. Leave your item on the table or take it with you. Note that some items may have accompanying boxes and packing materials under the table near them. Volunteers will circulate regularly to take the yellow copy to the cashier to add to your tally of purchases.
At the end of the night, be sure to gather up your purchases.
5–6:25 p.m.: Silent Auction for Services
Bring a description of the Service you’d like to donate to Cedars any time after 10 a.m. on Saturday or when you arrive for the auction. A volunteer will be on site to help you fill out your “Silent Auction for Services” donor form. You will write down the value of your donation and a minimum bid price. The volunteer will provide you with a gift certificate to complete, or bring one that you have already prepared; the gift certificate will be held at the cashier station. If you have any kind of visual display to help explain your donation, feel free to bring it.
When you want to buy a service, simply write your bid number and the amount bid on the “Silent Auction” sheet. The first bid must be the minimum bid. Keep checking back to see if you are the winner. At 6:25 p.m., the Silent Auction will end. Volunteers will circle the winning bid and take the top copy to the cashier to add to your tally of purchases. When you pay, you will receive the corresponding gift certificate.
5–6:25 p.m.: Cedars Events Sold by the Seat
These tend to sell out quickly, so arrive by 5 p.m. for your best chance of attending the events of your choice, sold by individual seats. Prices range from $8 a seat for family-oriented events to $50 a seat for elaborate dinners. ?If you want to buy more than one spot, simply put your bidder number on more than one line. Space is limited for each event. Some are only appropriate for adult participation. Note whether there are site limitations. As each event sells out, a volunteer will remove the top copy and take it to the cashier to add to the tally of purchases.
7–8:30 p.m.: Live Auction With Auctioneer Bob Linz
- Live Auction items will be displayed on the stage. Take a few minutes to look at them and consider your bids!
- “Fund-a-Need”: The Live Auction will include a Fund-a-Need opportunity to raise money for our church. Get ready to raise your bid card: it’s amazing what we can do together!
Check-out and Payments
Checks and cash are MUCH preferred over Mastercard and Visa, which are also welcome. (Using credit cards costs us fees.) Last year, we paid over $300 in fees from the auction for credit card purchases. Cashiers will be available starting at 7 p.m., and we’ll scale up after the Live Auction concludes at 8:30 p.m.. All payments for items purchased at the auction should be made at that time.
As you get ready to check out, stop by the Filing Table to get your household’s file of all bid sheets for the items you’ve won during the evening. You’ll also be given any tickets and certificates you might need. You will present this to one of the cashiers who will then total your bill and take your payment.
All items must be taken by the buyer at the end of the auction. If you brought an item for the Mexican Market and it didn’t sell, take it home. Anything remaining after service on Sunday will be donated to charity.
Please note: All goods and services were accepted in good faith and all descriptions in this brochure were based on the donation forms submitted by donors. Cedars Unitarian Universalist Church does not guarantee the accuracy of the descriptions in this brochure or any goods and services sold or offered for sale. Unless otherwise noted, date and time of service is to be arranged by mutual agreement between donor and winning bidder.
Frequently Asked Questions
- Will there be food and drinks?
- Of course! Appetizerswill be on every table; sample them all! Margaritas, beer, wine and other beverages will be available beginning at 5 p.m.. The kids get special Mexican soda if they like.The Dinner Buffet, catered by B.I. BBQ, opens at 6 p.m. with children and our bid filer/cashier volunteers going though the lines first. Here’s the menu:
- Grilled Vegetable Tamales with Salsa Verde
- Smoked Chicken and Portabella Mushroom Tamales with a Creamy Chipotle Sauce
- Enchiladas—Pulled Pork and Brisket with a 3-Cheese BBQ Sauce
- Tostada Greed Salad with Avocado Ranch Dressing
- Pinto Beans and Rice
The Dessert Dash (bid slips at each table) will be at 6:50 p.m. right before the Live Auction begins. There will be many delicious confections from which to choose, created by Cedars donors! This dessert auction is designed to encourage each table to work together to win the dessert of their choice. The object is to win the right to pick out your dessert ahead of other tables…or it might be gone! A dessert auction envelope with bidding slips will be on each table. Each person fills out a bid slip with their bidding number and what they are willing to pay for dessert and places the slip into the envelope. A volunteer will come to collect each table’s bids. Bids will be tallied and announced in order from high to low. Nominate a table captain ahead of time and decide on your favorite dessert (and backups). When your table name is announced, your table captain dashes to the dessert table to grab a dessert. Small plates are provided on your table to divide your prize.
- How do children participate? Is childcare available?
- The special activity tent for kids will be in the NE corner of Webster Hall during the first part of the event. They will make Mexico-themed projects and play games, like Day of the Dead sugar skulls, Loteria, plus much more. Tables nearest the activity tent will be reserved for families with young children and Joan will be on hand to watch over the children while you chat with the adults. When the live auction begins at 7, kids and providers will head off to the childcare room for more fun. For more information, email Candee Cole at firstname.lastname@example.org.
- May I invite friends?
- YES! The more the better! The success of any auction depends in large part on many eager bidders competing against each other to support a common cause. Thanks to the generosity of dozens of fellowship members, friends, and local businesses, our auction catalog is filled with all sorts of items that will appeal to members and nonmembers alike. If you have friends, family members or neighbors who would enjoy a fun evening, please invite them.
- What if I can’t come to the auction?
- If you can’t be at the auction but want to bid on certain items, please make arrangements with a friend to bid for you. If you want to keep receipts straight, have your friend get a second bid number, assigned to you.